Unified Carrier Registration Plan (UCR)
Board of Directors Meeting
July 13, 2017


Avelino Gutierrez (Chair) NMPRC X
Bob Pitcher ATA X
Adam Anderson UDOT X
Carol Fallin TXDMV X
Daphne Jefferson FMCSA
Elizabeth Leaman MADPU X
Larry Herold COPUC X
Woody Chambers OOIDA X
Monte Wiederhold Reever Transport X
Chris Burroughs TIA
Rick Schweitzer NPTC X
Mike Hoeme KCC X
Sandy Bowling INDOR X
Scott Morris ALPCS X
Tina Thurman MODOT X
Dave Scholz, Depository Manager UCR X
Jon Krueger, Operations Manager UCR X
Brooke Mason, Staff Associate UCR X
Dave Lazarides, Consultant DSL X




I. Call to Order

Chair Avelino Gutierrez called the meeting to order at 12:03 p.m. Eastern and welcomed attendees.  Mr. Gutierrez conducted a roll call of Board members (see above) and non-Board members.  This is the one hundred twenty first (121st) UCR Board of Directors meeting.

II. Review & Approval of Agenda

Mr. Gutierrez proposed to modify the agenda by re-arranging the order of several subcommittee reports.

A MOTION was MADE as SECONDED to amend the July Board agenda as suggested.  THE MOTION CARRIED.

III. Review & Approval of June Meeting Minutes

Mr. Gutierrez reported that Secretary Adam Anderson had distributed draft minutes from the June 7 Board teleconference.  Several grammatical and clerical edits were suggested.

A MOTION was MADE and SECONDED to approve the June 2017 Board minutes as amended.  THE MOTION CARRIED.  (Revised draft minutes are attached).

IV. Updates Concerning UCR Legislation

There were no updates regarding UCR legislation.

V. FMCSA Update

Ken Riddle reported that a final rule on UCR fees for the 2018 registration year, as well as Board appointments, are being reviewed by chief counsel.  Updates expected by next Board meeting.

VI. Report of the Industry Advisor Subcommittee

Vice Chair Bob Pitcher reported that the subcommittee will likely not meet in person during the California meetings in August.

VII. Report of the Dispute Resolution Subcommittee

Chair Tina Thurman reported that the subcommittee is developing a new proposed policy to address non-compliance among some states.

A MOTION was MADE and SECONDED to authorize the Dispute Resolution Subcommittee to develop specific policies to address establishing compliance standards, procedures for assessing the process, and for handling non-compliance.  THE MOTION CARRIED.

It was suggested, and the Board agreed, that Dave Lazarides be involved in the development of the new policies.

VIII. Report of Dave Lazarides, DSL Transportation

Consultant Dave Lazarides provided a report on the Focused Anomaly Reviews (FARs) program and answered questions.  He noted that about $150,000 in fees are now under investigation by multiple states and about $500,000 is assigned for future investigation.

IX. Report of Kellen (UCR Administrator)

Depository Manager Dave Scholz and Operations Manager Jon Krueger provided updates on Kellen’s transition activities as the UCR’s new Administrator and answered questions.

Mr. Scholz reviewed a resolution to create a bank account at SunTrust Bank and to transfer a portion of the UCR’s operating funds to SunTrust bank.

Following discussion, a MOTION was MADE and SECONDED to accept Kellen’s resolution to create a new account at SunTrust to transfer a portion of the UCR’s operating funds.  THE MOTION CARRIED.

X. Report of Audit Subcommittee

Chair Mike Hoeme reported that his subcommittee is providing states with the audit template and the latest FARs report.  Mr. Hoeme advised that 31  state audit reports for 2016 are received and 10 are not.

XI. Report of the Procedures Subcommittee

Chair Adam Anderson reported his subcommittee will soon have a revised UCR FAQ document to share with the Board.  The subcommittee is also working to finalize the UCR registration form and will be in position to complete once new fees are finalized.

XII. Report of the Indiana System Subcommittee

Chair Scott Morris reported that he, Mr. Scholz and Mr. Lazarides were in Indiana reviewing several requests for upgrades with the Indiana staff.  Mr. Morris reported that the subcommittee will soon deliver to the Board a new proposed policy for more efficient fund transfers, which will align with the system modifications being requested of Indiana.

Mr. Morris also reported that the subcommittee is beginning work on an RFP for bidding out services to design and develop its own registration system.  Mr. Morris mentioned that the subcommittee will meet in California in August.

XIII. Report of the Indiana Department of Revenue

Chair Sandy Bowling reported that the Indiana Department of Revenue (IDOR) is currently supportive of the system modifications being requested by UCR.

XIV. Report of the Revenue & Fees Subcommittee

Chair Larry Harold reported that the subcommittee is currently working on financial projections for 2019 and will share with the Board when ready.

XV. Report of the Administrative Fees Subcommittee

Chair Elizabeth Leaman reported that she and Mr. Lazarides are working with the new team at Kellen to develop a plan for launching a new UCR website and electronic newsletter.

XVI. Report of the Depository Subcommittee

Chair Scott Morris reported that a full transition to Kellen of accounting management for the depository is planned for August 1.  Mr. Morris reported that the subcommittee is closing out reconciliation of 2010 and 2011 invoicing discrepancies.  The subcommittee will soon begin work on 2012-2015.  Mr. Morris reported that no 2017 distributions will occur prior to October 1 unless requested by a state to Mr. Morris directly.

XVII. Old/New Matters

Mr. Gutierrez asked for any additional business to come before the Board, and there was none.

XVIII. Future Board Meetings

  • August 24 at 1pm Pacific (Dana Point, CA)
  • September 14 at Noon Eastern (teleconference)
  • October 12 at Noon Eastern (teleconference)
  • November 9 at Noon Eastern (teleconference)
  • December 14 at Noon Eastern (teleconference)

Mr. Gutierrez noted that the winter meeting is scheduled for January 28-February 1 in New Orleans in conjunction with the NCSTC event, and that the summer meeting is scheduled for June 3-7 in Ft. Lauderdale, again in conjunction with NCSTC.

XIV. Adjourn

There being no additional business, Mr. Gutierrez adjourned the teleconference at 1:50   p.m. Eastern.