Minutes of the One Hundred Nineteenth Unified Carrier Registration Plan Board of Directors Meeting
May 25th, 2017

The One Hundred Nineteenth (119th) Unified Carrier Registration (UCR) Plan Board of Directors (Board) meeting was called to order by Avelino Gutierrez, Chairman at 9:00 am PST.

Attendance – Board of Directors:

Present – Avelino Gutierrez, Adam Anderson, Sandy Bowling, Woody Chambers, Tina Thurman, Mike Hoeme, Elizabeth Leaman, Scott Morris, Bob Pitcher, Monte Wiederhold,.

Absent – Daphne Jefferson, Larry Herold, Carol Fallin, Chris Burroughs and Rick Schweitzer

Avelino Gutierrez conducted a roll call of the States with self-introductions of government and industry representatives made by those in attendance.

Scott Morris moved to accept the meeting agenda, which was seconded by Sandy Bowling (Exhibit A) – motion passed with changes to move the report for the Administrative Fees up and the vote and discussion on the contract with Kellen.

Elizabeth Leaman moved to accept the minutes for the April 28th, 2017 Board meeting, seconded by Woody Chamber, (Exhibit B)

Avelino Gutierrez established the teleconference ground rules.

UCR Legislative Update – No Update

FMCSA Update – Daphne Jefferson, Deputy Administrator FMCSA – Rick Wood let the Chair know that the e-mails from the expiring Board Members was received and that they working the process.  All four had indicated they wanted continue serving on the Board.

Administrative Fee’s Subcommittee – Elizabeth Leaman –  Reported that she had compared the differences between keeping the go to meeting the same as before and reducing some of the features.  It was discussed to keep it the same other than the number of facilitators would be reduced.  No motions taken because Elizabeth was given the authority in the April meeting to renew the contract (Exhibit C)

RFP /Contract with Kellen – Scott Morris – motioned to have the Board accept the contract with Kellen as the Administrator, Seconded by     ,  (Exhibit D)          .

Robert Pitcher – moved to table the discussion and the vote on the Kellen contract until the June meeting to allow Board members time to review the contract, Seconded by Avelino Gutierrez, motion to table passed.  Roll Call vote.

Report by DSL Transportation Services, Inc. – Dave Lazarides – Dave gave a brief report on his activities for the Board (Exhibit E). Robert Pitcher gave his endorsement on the work that is being done on the FARS work.

Audit Subcommittee – Mike Hoeme – moved that states no longer send in reports for 2015, seconded by _________, motion passed.

Procedures/Best Practices Subcommittee – Adam Anderson – reported that Robert Pitcher is still working reviewing the UCRFaq with further work to be done in Santa Fe.

Indiana System Subcommittee – Scott Morris – continue to work on the various upgrades.  Still have some issues on the depository side. Some states may receive duplicate invoices and that is being worked on.

Indiana Department of Revenue – Sandy Bowling – Sandy reviewed the items that the programmers have completed and tested. She also reviewed some of the issues that are still in progress.

1)      Self-registration for Permit Service users and state users.

2)      Permit Service history report

3)      Classification changes not allowed by carriers/permit service users during adjustments

4)      Adding new logo on UCR applications and reports.

5)      Migrating to new payment service

6)      Adding print receipt option to all the users

7)      Updating the verbiage and showing more info on receipt page or view more info page.

8)      Fix the remedy issues for UCR no-pay button related to phone/fax/zip code.

9)      Showing grand total on transmittal and registration fee report.

10)   UCR Dashboard report – to add bad check.

Industry Advisory Subcommittee – Bob Pitcher – No report

Revenue and Fees Subcommittee – Larry Herold – No report.

Dispute Resolution Subcommittee – Tina Thurman – No report.

Depository Subcommittee – Scott Morris – moved that the contract with Ms. Pamela Gilbert be extended to December 31, 2017, Seconded by Woody Chambers, motion passed.

No additional funds were asked for as there should be sufficient funds in the subcommittee budget already.

Old/New Matters:

Avelino Gutierrez brought that he had sent and included a copy of the letter to Mr. Mark Miller with Student Transportation and the issue of subtracting buses (Exhibit F)

Avelino brought about the memorandum from Missouri regarding owed funds.  Scott Morris reviewed for the board (Exhibit G)

Future Board Meetings:

April 28th, 2017 27th, 28th in Atlanta Georgia. Board meeting will be at 1:00 PM EDT

May 25th, 2017 12:00 PM EDT

June 3rd thru 7th, 2017, Board Meeting on June 7th, 2017 8:30 AM MDT (Santa Fe, NM)

July 13th, 2017 12:00 PM EDT

Potential face to face Board meeting in August or September.

Minutes approved by the UCR Board on June 7, 2017.

Adam Anderson,

UCR Board Member/Secretary

Exhibit A – Meeting Agenda

Exhibit B – April  2017 Board Meeting Minutes

Exhibit C – Go to Meeting

Exhibit D – Draft Kellen Contract

Exhibit E –  DSL Report

Exhibit F – Board Letter to Student Transportation

Exhibit G – Memo from Missouri