Home / Board Members / Board Decisions
| Decision Date | Meeting | Description | Decision | Effective Date |
|---|---|---|---|---|
| 09/28/2024 | September 2023 Board of Directors Meeting | Options to Review and Clean up Unregistered Motor Carrier UCR Universe in Shadow MCMIS | A MOTION was made by Mike Hoeme and SECONDED that the Audit Subcommittee recommends to the UCR Board that motor carrier universe criteria for purposes of state UCR registration percentages be based on the following items: 1. inspections within the last 365 days, 2. crashes, 3. a UCR registration date stamped within the last 365 days, 4. an MCS-150 update within the last 365 days, 5. a current IRP or IRP Monitor Updates or Commercial registration renewal within the last 365 days, 6. States KATs Observations, and 7. active corporation status. A report will be posted for the States after the initial vetting by the NRS. Once vetted by the States and determined inactive, the States will inactivate the registrant in Shadow MCMIS. A point of clarification: the deactivation process will not be automatic, but manual by the States. This process will also be discussed in the next Auditor Q&A session in December. The motion carried. | 09/28/2024 |
| 8/15/2024 | August 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the UCR Plan Board approves amendments to the “Professional Services Agreement” and “Additional Professional Services Agreement” between the UCR Plan and DSL Transportation Services, Inc., as presented. The MOTION carried. | Amendment of “Professional Services Agreement” and “Additional Professional Services Agreement” Between the UCR Plan and DSL Transportation Services, Inc. | 8/15/2024 |
| 8/15/2024 | August 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the UCR Plan Board remakes existing compliance initiatives applicable to all UCR Plan participating States to instead require that all participating States meet 3 out of the following 4 compliance initiatives beginning with the 2025 Registration/Audit Year: a. Previous or Reporting Year Unregistered Audits for Tiers 4, 5, and 6 and requiring 100% closure; b. Tying Retreat Audits to Inspections that occurred within the previous year or reporting year and requiring 100% closure; c. FARs Audits are applicable to the current year (October – June) in Tiers 4, 5, and 6 and requiring 100% closure; and Previous or Reporting Year UCR Violations Audits and requiring 100% closure. d. Previous or Reporting Year UCR Violations Audits and requiring 100% closure. The MOTION carried. | The Audit Subcommittee Recommends to the UCR Board that the UCR Plan Board Remake Existing Audit Compliance Initiatives and Annual State Audit Evaluation Criteria | 8/15/2024 |
| 8/15/2024 | August 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the Finance Subcommittee recommends that the UCR Plan Board allow the UCR Plan to move all UCR Plan bank accounts currently at Truist Bank to Chase Bank. The MOTION carried. | The Finance Subcommittee Recommendation to Move UCR Plan Bank Accounts | 8/15/2024 |
| 8/15/2024 | August 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the Finance Subcommittee recommends to the UCR Plan Board that the UCR Plan Board notify the Federal Motor Carrier Safety Administration (FMCSA) that the UCR Plan is keeping the same fee structure for 2026 as FMCSA has approved for 2025. The MOTION carried. | The Finance Subcommittee Recommendation to the Board Based on a 2026 Registration Fee Analysis to Notify FMCSA that the UCR Plan Registration Fee Schedule Will Remain Unchanged for 2026 | 8/15/2024 |
| 8/15/2024 | August 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the UCR Plan Board approve signing a 3-year contract with Withum to conduct annual security audits of the National Registration System (NRS). The MOTION carried. | UCR Penetration Test | 8/15/2024 |
| 8/15/2024 | August 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the UCR Plan Board authorizes the formation of an Amendments Subcommittee to consider proposed amendments to the UCR Agreement pursuant to the Procedure for Amending the Unified Carrier Registration Plan Agreement. The MOTION carried. | Next Steps in Amending the UCR Agreement Including the Possible Formation of an Amendments Subcommittee | 8/15/2024 |
| 8/15/2024 | August 2024 Board of Directors Meeting | A MOTION was made and SECONDED. The MOTION carried unanimously. | Approval of Minutes of the June 6, 2024, UCR Board Meeting | 8/15/2024 |
| 8/15/2024 | August 2024 Board of Directors Meeting | A MOTION was made and SECONDED. The agenda was approved. | Review and Approval of Board Agenda | 8/15/2024 |
| 6/6/2024 | June 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the UCR Plan Board adopt the procedure for amendment of the UCR Agreement as presented, and amended, at today’s Board meeting. | Procedure for Amendment of the UCR Agreement | 6/6/2024 |
| 6/6/2024 | June 2024 Board of Directors Meting | A MOTION was made and SECONDED. The MOTION carried unanimously. | Approval of Minutes of the April 4, 2024, UCR Board Meeting | 6/6/2024 |
| 6/6/2024 | June 2024 Board of Directors Meeting | A MOTION was made and SECONDED. The agenda was approved. | Review and Approval of Board Agenda | 6/6/2024 |
| 4/4/2024 | April 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the UCR Plan Board approve a policy on the voluntary, annual, automatic renewal of UCR registrations as contained in the six-page document approved by the Audit Subcommittee on March 14, 2024, and recently given to the UCR Plan Board. The MOTION carried. | Audit Subcommittee approves and recommends the proposed Auto-renew Policy Developed for the Annual Renewal of UCR Registration to the UCR Board for Adoption | 4/4/2024 |
| 4/4/2024 | April 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the UCR Plan Board approve amending the existing UCR Plan Whistleblower Policy as reflected in the two-page document recently given to the UCR Plan Board by the UCR Plan Legal Counsel. The MOTION carried. | Amendments to the Existing UCR Plan Whistleblower Policy | 4/4/2024 |
| 4/4/2024 | April 2024 Board of Directors Meeting | A MOTION was made and SECONDED to table discussion for the future. | Revolving Door Policy | 4/4/2024 |
| 4/4/2024 | April 2024 Board of Directors Meeting | A MOTION was made and SECONDED. The MOTION carried unanimously. | Approval of Minutes of the February 29, 2024 UCR Board Meeting | 4/4/2024 |
| 4/4/2024 | April 2024 Board of Directors Meeting | A MOTION was made and SECONDED. The agenda was approved. | Review and Approval of Board Agenda | 4/4/2024 |
| 2/29/2024 | February 29, 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the UCR Plan Board approve the recommendation of the Dispute Resolution Subcommittee to replace the current language of Section IV, “Public Notice” of the Policy for Resolving Disputes Under the Unified Carrier Registration Agreement with the following language: "Public Notice The Board shall give public notice of all hearings scheduled before the Board. Public notice of a hearing shall be given at least seven days in advance of the date of the hearing, and shall include the date, time and location of the hearing. The notice shall also include a brief description of the substance of the hearing and the name, email address and phone number of the person designated by the UCR to respond to requests for information about the hearing. Public notice shall be given by publication of the above information on the UCR‘s website (www.plan.ucr.gov) and by distribution of such information to the email addresses listed on the UCR’s email distribution list. Promptly following public notice of the scheduled hearing, notice of the date, time, location, and a brief description of the substance of the hearing shall be submitted for publication in the Federal Register." The MOTION carried. | Change to the Policy for Resolving Disputes Under the Unified Carrier Registration Agreement | 2/29/2024 |
| 2/29/2024 | February 29, 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the UCR Plan Board approve the recommendation of the Finance Subcommittee to engage the services of Williams Benator and Libby, LLP to serve as external auditor for the Unified Carrier Registration Plan Depository for the year ended December 31, 2022, in the range of $43,000-$48,000. The MOTION carried. | Finance Subcommittee Recommendation to the UCR Board for the Selection of External Auditor to Audit the Unified Carrier Registration Plan Depository for the Year Ended December 31, 2022 | 2/29/2024 |
| 2/29/2024 | February 29, 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the UCR Plan Board approve the recommendation of the Audit Subcommittee to amend the UCR Handbook as described in the Board Packet on pages 18, 19, and 20, relating to “Leasing Companies”, “Effect of IRP Registration”, and “Entities Performing More Than One Function” “Businesses Operating More Than One Motor Carrier”. The MOTION carried unanimously. | Updates to the UCR Handbook | 2/29/2024 |
| 2/29/2024 | February 29, 2024 Board of Directors Meeting | A MOTION was made and SECONDED that the UCR Plan Board approve an engagement letter covering legal services provided by the Bradley Arant law firm in representing the UCR Plan before the United States Patent and Trademark Office in the trademark cancellation proceeding filed by the Small Business in Transportation Coalition under the terms outlined in the engagement letter. The MOTION carried. | Engagement Letter Between the UCR Plan and the Bradley Arant Law Firm | 2/29/2024 |
| 2/29/2024 | February 29, 2024 Board of Directors Meeting | A MOTION was made and SECONDED. The MOTION carried unanimously. | Approval of Minutes of the February 1, 2024 UCR Board Meeting | 2/29/2024 |
| 2/29/2024 | February 29, 2024 Board of Directors Meeting | A MOTION was made and SECONDED. The MOTION carried unanimously. | Approval of Minutes of the January 18, 2024 UCR Board Meeting | 2/29/2024 |
| 2/29/2024 | February 29, 2024 Board of Directors Meeting | A MOTION was made and SECONDED. The agenda was approved. | Review and Approval of Board Agenda | 2/29/2024 |
| 09/28/2023 | September 2023 Board of Directors Meeting | Annual Unregistered Broker Letter | A MOTION was made by Elizabeth Leaman and SECONDED that the Board authorize and pay Seikosoft to send a letter annually just prior to the start of the UCR enforcement period addressed to unregistered brokers directing the broker to register for UCR. The cost of such letter to be paid to Seikosoft would be between $12,500 and $15,000 per year, depending on the unregistered broker population. The motion carried. | 09/28/2023 |
| 09/28/2023 | September 2023 Board of Directors Meeting | Discuss Options to Review and Clean up the Unregistered Motor Carrier UCR Universe in Shadow MCMIS | A MOTION was made by Mike Hoeme and SECONDED that the Audit Subcommittee recommends to the UCR Board that motor carrier universe criteria for purposes of state UCR registration percentages be based on the following items: 1. inspections within the last 365 days, 2. crashes, 3. a UCR registration date stamped within the last 365 days, 4. an MCS-150 update within the last 365 days, 5. a current IRP or IRP Monitor Updates or Commercial registration renewal within the last 365 days, 6. States KATs Observations, and 7. active corporation status. A report will be posted for the States after the initial vetting by the NRS. Once vetted by the States and determined inactive, the States will inactivate the registrant in Shadow MCMIS. A point of clarification: the deactivation process will not be automatic, but manual by the States. This process will also be discussed in the next Auditor Q&A session in December. The motion carried. | 09/28/2023 |
| 09/28/2023 | September 2023 Board of Directors Meeting | Discussion of Automatic Annual Renewal of UCR | A MOTION was made by Mike Hoeme and SECONDED that the Audit Subcommittee recommends to the UCR Board that Seikosoft include a questionnaire beginning with, and contained on, the 2024 Registration Year form for the voluntary, annual, and automatic renewal of UCR registrations for the 2025 and subsequent Registration Years. The motion carried. | 09/28/2023 |
| 02/01/2024 | February 1, 2024 Board of Directors Meeting | Portion Closed to the Public | A MOTION was made and SECONDED to close the portion of the meeting dealing with item IV on the agenda. | 02/01/2024 |
| 02/01/2024 | February 1, 2024 Board of Directors Meeting | Review and Approval of Board Agenda | A MOTION was made and SECONDED. The agenda was approved. | 02/01/2024 |
| 01/18/2024 | January 2024 Board of Directors Meeting | Other Business | A MOTION was made for the Board of Directors to have a closed session Board meeting on February 1, 2024. The motion was SECONDED. | 01/18/2024 |
| 01/18/2024 | January 2024 Board of Directors Meeting | 2024 Engagement Letter Between the UCR Plan and the Bradley Arant Law Firm | A MOTION was made and SECONDED that the UCR Board approve the engagement letter between the UCR Plan and the Bradley Arant law firm for legal services performed in 2024 on behalf of the UCR Plan under the terms and conditions contained in the engagement letter. The MOTION carried unanimously. | 01/18/2024 |
| 01/18/2024 | January 2024 Board of Directors Meeting | UCR Chief Legal Officer’s Report | A MOTION was made to have a closed session Board meeting on February 1, 2024 for further discussion and possible UCR Board action concerning the ICANN domain name dispute with Uliana Bogash/Excelsior Enterprises International, Inc. The MOTION was SECONDED. The MOTION carried unanimously. | 01/18/2024 |
| 01/18/2024 | January 2024 Board of Directors Meeting | Approval of Minutes of the December 7, 2023 UCR Board Meeting | A MOTION was made and SECONDED. The MOTION carried unanimously. | 01/18/2024 |
| 01/18/2024 | January 2024 Board of Directors Meeting | Review and Approval of Board Agenda | A MOTION was made and SECONDED. The agenda was approved. | 01/18/2024 |
| 12/07/2023 | December 2023 Board of Directors Meeting | Review and Approval of 2024 UCR Administrative Budget | A MOTION was presented by the UCR Finance Subcommittee Chair stating that the Finance Subcommittee recommends that the UCR Board adopt an administrative budget for 2024 as presented today and approved by finance subcommittee on November 7th, 2023. The MOTION carried. | 12/07/2023 |
| 12/07/2023 | December 2023 Board of Directors Meeting | The Audit Subcommittee Recommends a Policy for Closure of Participating and Non-Participating States Focused Anomaly Reviews (FARs) | A MOTION was made by the Audit Subcommittee Chair stating that the Audit Subcommittee recommends that States have the ability to close the mandated FARs and Retreats in Section 19 of the UCR agreement when the state has exhausted reasonable collection efforts available to the state. The MOTION carried. | 12/07/2023 |
| 12/07/2023 | December 2023 Board of Directors Meeting | The Audit Subcommittee Recommends to the UCR Board that the UCR Board Replace the Current Retreat Audit Program with a Program that Relies on NRS Roadside Inspection Data | A MOTION was made by the Audit Subcommittee Chair stating that the Audit Subcommittee recommends that the UCR Board keep the retreat audit requirements as they are currently stated with the exception that, going forward, the NRS will generate a retreat audit when a motor carrier has more VIN-specific inspections requiring the motor carrier to reclassify to a higher tier. The MOTION carried. | 12/07/2023 |
| 12/07/2023 | December 2023 Board of Directors Meeting | Reopening of Nominations for the Position of Vice-Chair of the UCR Board and Following the Completion of the Nominating Process a Final Vote Recommending to the US DOT Secretary/FMCSA Designation a Director to Serve as Vice-Chair of the UCR Board | The UCR Board Chair entertained a MOTION to reopen the nomination for the position of Vice-Chair of the UCR Board. The MOTION was SECONDED. The name(s) of all nominees were submitted to the Board for a vote. The name of the Director receiving the most votes was determined. The name of the nominee will be forwarded to the US DOT/FMCSA for FMCSA’s consideration and possible designation as Vice-Chair of the UCR Board. A MOTION was made and SECONDED to close the nomination process for the position of Vice-Chair of the UCR Board. | 12/07/2023 |
| 12/07/2023 | December 2023 Board of Directors Meeting | Approval of Minutes of the September 28 UCR Board Meeting | A MOTION was made to approve the minutes and SECONDED. Rick Wood proposed a correction to the date of the Board meeting on the agenda from September 9 to September 28, 2023. The minutes were approved as amended. | 12/07/2023 |
| 12/07/2023 | December 2023 Board of Directors Meeting | Review and Approval of Board Agenda | A MOTION was made and SECONDED. The agenda was approved. | 12/07/2023 |
| 09/28/2023 | September 2023 Board of Directors Meeting | Annual Unregistered Broker Letter | A MOTION was made by Elizabeth Leaman and SECONDED that the Board authorize and pay Seikosoft to send a letter annually just prior to the start of the UCR enforcement period addressed to unregistered brokers directing the broker to register for UCR. The cost of such letter to be paid to Seikosoft would be between $12,500 and $15,000 per year, depending on the unregistered broker population. The motion carried. | 09/28/2023 |
| 09/28/2023 | September 2023 Board of Directors Meeting | Nominations for the Position of Vice-Chair of the UCR Board | A MOTION was made by Elizabeth Leaman and SECONDED to open the floor for nominations for the position of Vice-Chair of the UCR Board. The position must be filled by a current member of the Board and will be voted on at the December 7, 2023 UCR Board meeting. Provided a Vice-Chair is selected at the December 7 Board meeting, that name will be submitted to FMCSA for its consideration and possible action. Crystal Stevens nominated Terrence Mercer; the nomination was seconded by Carol Fallin. | 09/28/2023 |
| 09/28/2023 | September 2023 Board of Directors Meeting | Approval of Minutes of the July 27 UCR Board Meeting | A MOTION was made by Crystal Stevens and SECONDED. Elizabeth Leaman proposed a correction to Item XIII. The minutes were approved as amended. | 09/28/2023 |
| 09/28/2023 | September 2023 Board Meeting | Review and Approval of Board Agenda | A MOTION was made and SECONDED. The agenda was approved. | 09/28/2023 |
| 7/27/2023 | July 2023 Board of Directors Meeting | A MOTION was made by Scott Morris and SECONDED that the Board recommend to the Secretary of the United States Department of Transportation the adoption of fees for the 2025 UCR Registration Year using the method outlined in the Fee Change Recommendation Policy and using the 2023 UCR registration year data through July 31, 2023. The MOTION carried unanimously. | 2025 Registration Fee Analysis and Recommendation | 9/28/2023 |
| 7/27/2023 | July 2023 Board of Directors Meeting | A MOTION was made by Scott Morris and SECONDED that the Board adopt the revised Unbudgeted Expense Policy as presented. The MOTION carried unanimously. | Amendments to the Unbudgeted Expense Reserve Policy | 9/28/2023 |
| 7/27/2023 | July 2023 Board of Directors Meeting | A MOTION to table this item was made by Elizabeth Leaman and SECONDED. The MOTION carried unanimously. | Discussion of a Possible Agreement Between Henry Su and the UCR Plan | 9/28/2023 |
| 7/27/2023 | July 2023 Board of Directors Meeting | A MOTION was made by Elizabeth Leaman and SECONDED that the Board direct the Audit Subcommittee to draft a plan to implement automatic renewal for the 2025 UCR Registration Year containing business rules and procedures to be brought to the Board for its consideration at the September 28, 2023, Board Meeting. If adopted by the Board at that meeting, the option to opt-in to automatic renewal would commence with the 2024 UCR Registration Year on October 1, 2023. The MOTION carried. Monte Wiederhold abstained. | Discussion of Automatic Annual Renewal of UCR Registration | 9/28/2023 |
| 7/27/2023 | July 2023 Board of Directors Meeting | A MOTION was made by Elizabeth Leaman and SECONDED that the Board approve the UCR Agreement as presented as an interim UCR Agreement and direct Kellen to post the interim UCR Agreement on the UCR Plan website. | Discussion of Proposed Changes to UCR Agreement | 9/28/2023 |
| 7/27/2023 | July 2023 Board of Directors Meeting | Following the vote on Item X, a MOTION was made by Crystal Stevens and SECONDED that the Board approve the two Compliance Specialist Agreements on the following essential terms: 1. AGREEMENTS: One Compliance Specialist Agreement for 2 FTEs between the UCR Plan and DSL, and one Compliance Specialist Agreement for 2 FTEs between the UCR Plan and Seikosoft. 2. TERM and PRICE: The Compliance Specialist Agreement between the UCR Plan and Seikosoft shall compensate each FTE at the annual rate of $89,250 commencing on October 1, 2023, and ending on October 1, 2024. The Compliance Specialist Agreement between the UCR Plan and DSL shall compensate each FTE at the annual rate of $78,750 commencing on October 1, 2023, and ending on October 1, 2024. The UCR Board Chair shall have the option at the Chair’s discretion to renew both Agreements for an additional 5% for each FTE for 1 additional year. If the Board Chair renews either or both Agreements, the Board Chair shall report to the Board at the next meeting following renewal on the rationale used by the Board Chair for the renewal(s). 3. SCOPE OF WORK: The Compliance Specialist shall be directed to work on FARs and Tier 5 and 6 non-registered motor carriers and other UCR motor carrier audit activities at the direction of the Executive Director after consultation with Board Chair. Board Chair Elizabeth Leaman requested a roll call vote on this motion. The vote was recorded as follows: • Elizabeth Leaman: Yes • David Bauer: Abstain • William Debord: Yes • Carol Fallin: Yes • Mike Hoeme: Yes • Jessica Kines: No • Terrence Mercer: Yes • Scott Morris: Yes • Mathew Perkinson: Yes • Crystal Stevens: Yes • Monte Wiederhold: No o Absent Board members: Earl Adams, Brandon Buchanan, Chris Burroughs, Corey Keating The MOTION carried. | Continued Discussion Regarding the Renewal and Renaming of Existing Audit “Pilot Projects” | 9/28/2023 |
| 7/27/2023 | July 2023 Board of Directors Meeting | A MOTION was made by Elizabeth Leaman and SECONDED that the Board approve the one Compliance Specialist Agreement on the following essential terms: 1. AGREEMENT: One additional 1 FTE between the UCR Plan and DSL for a total of 2 FTEs as part of the Compliance Specialist Agreement between the UCR Plan and DSL. 2. TERM and PRICE: The Compliance Specialist Agreement between the UCR Plan and DSL shall compensate both FTEs at the annual rate of $78,750 commencing on October 1, 2023, and ending on October 1, 2024. The UCR Board Chair shall have the option at the Chair’s discretion to renew the Compliance Specialist Agreement for an additional 5% for each FTE for 1 additional year. If the Board Chair renews the Agreement, the Board Chair shall report to the Board at the next meeting following renewal on the rationale used by the Board Chair for renewal. 3. SCOPE OF WORK: The Compliance Specialist shall work on FARs and Tier 5 and 6 non-registered motor carriers and to other UCR motor carrier audit activities at the direction of the Executive Director after consultation with Board Chair. Following discussion, Board Chair Elizabeth Leaman requested a roll call vote on this motion. The vote was recorded as follows: • Elizabeth Leaman: Yes • David Bauer: Abstain • William Debord: Yes • Carol Fallin: Yes • Mike Hoeme: Yes • Jessica Kines: No • Terrence Mercer: Yes • Scott Morris: Yes • Mathew Perkinson: Yes • Crystal Stevens: Yes • Monte Wiederhold: No o Absent Board members: Earl Adams, Brandon Buchanan, Chris Burroughs, Corey Keating The MOTION carried. | Proposal to Contract with DSL for One Additional Compliance Specialist FTE | 9/28/2023 |
| 7/27/2023 | July 2023 Board of Directors Meeting | A MOTION to table the Renewal and Renaming of Existing Audit “Pilot Projects” was made by Scott Morris and SECONDED. The MOTION carried; Monte Wierderhold opposed. | Renewal and Renaming of Existing Audit “Pilot Projects” | 9/28/2023 |
| 7/27/2023 | July 2023 Board of Directors Meeting | A MOTION was made by Scott Morris and SECONDED that the Board adopt the proposed amendments to Section 6.c.ii of the Fee Change Recommendation Policy to change the method of estimating collections for the future months remaining in a registration year from the current average of the prior three years to the minimum of the last three years. The MOTION carried unanimously. | Amendments to Change the Method of Estimating Collections for the Future Months Remaining in a Registration Year | 9/28/2023 |
| 7/27/2023 | July 2023 Board of Directors Meeting | A MOTION was made by Carol Fallin and SECONDED. The MOTION carried unanimously. | Approval of Minutes of the June 8 UCR Board Meeting | 9/28/2023 |
| 07/27/2023 | July 2023 Board of Directors Meeting | A MOTION was made by Scott Morris and SECONDED to adopt the agenda as amended. The MOTION carried unanimously. | Review and Approval of Board Agenda | 9/28/2023 |
| 06/8/2023 | June 2023 Board of Directors Meeting | A MOTION was made by Mike Hoeme and SECONDED that the States of Delaware, North Dakota, Idaho, Indiana, Pennsylvania, South Carolina, Mississippi, and California each be required to appear either virtually or in person through a representative from the agency administering UCR in their respective state, at the July 27, 2023, Board meeting to explain their state’s non-compliance with UCR 2022 Registration Year audit compliance requirements which include FARs, Retreat Audits, and Registration Percentages. The explanation must include why the deficiency occurred and what is being done to prevent a deficiency in the future. The MOTION carried unanimously. The UCR Executive Director shared that several states on the list have been informed that, pending the Board’s approval of the motion, they will be required to appear. The UCR Board chair noted that the July 2023 Board meeting may need to be extended to ensure enough time is allotted for all state representatives to speak. | Report to the Board Highlighting the 2022 State Audit Report | 07/27/2023 |
| 6/8/2023 | June 2023 Board of Directors Meeting | A MOTION that the UCR Board authorize, direct, and pay the cost of a letter to be sent from Seikosoft to intrastate motor carriers from non-participating states and Rhode Island that provides information to assist the motor carrier in determining whether the motor carrier is registered correctly as intrastate. The letters would be generated to the intrastate motor carrier population described above for 1 year from today at a cost of approximately $10,000 was made by Mike Hoeme and SECONDED. The MOTION carried. | Proposal to Send a Letter to Certain Intrastate Motor Carriers from Non-Participating States and Rhode Island | 7/27/2023 |
| 6/8/2023 | June 2023 Board of Directors Meeting | A MOTION was made by Bill Debord and SECONDED. The MOTION carried unanimously. | Approval of Minutes of the April 13 UCR Board Meeting | 7/27/2023 |
| 6/8/2023 | June 2023 Board of Directors Meeting | A MOTION was made by Carol Fallin and SECONDED. The MOTION carried unanimously. | Review and Approval of Board Agenda | 7/27/2023 |
| 4/13/2023 | April 2023 Board of Directors Meeting | A MOTION was made by Scott Morris and SECONDED that unspent 2022 administrative funds and accumulated interest on administrative funds be allocated to UCR reserve funds at follows: To the Financial Reserve: $250,000 To the Unbudgeted Expense Reserve: $750,000 To the Capital/Special Projects Reserve: $9,995.22 The MOTION carried. Monte Wiederhold opposed. | Allocation of Unspent 2022 UCR Administrative Funds and Interest Earned on UCR Administrative Funds | 6/08/2023 |
| 4/13/2023 | April 2023 Board of Directors Meeting | A MOTION was made by Mike Hoeme and SECONDED that the UCR Board approve the cost of sending a letter to all new USDOT interstate motor carriers, freight forwarders, leasing companies and brokers from non-participating states and Rhode Island requesting that these entities register for UCR. The cost of such letters for a 12-month period will be approximately $30,000. The MOTION carried unanimously. The pilot will last 12 months. | Proposal to Send a Letter to All New US DOT Interstate Motor Carriers, Freight Forwarders, Leasing Companies, and Brokers from Non-Participating States and Rhode Island | 6/08/2023 |
| 4/13/2023 | April 2023 Board of Directors Meeting | A MOTION was made by Jessica Kines and SECONDED. The MOTION carried unanimously. | Approval of Minutes of the January 19 UCR Board Meeting | 6/08/2023 |
| 4/13/2023 | April 2023 Board of Directors Meeting | The proposed Agenda was reviewed and approved by general consent. | Review and Approval of Board Agenda | 6/08/2023 |
| 1/19/2023 | January 2023 Board of Directors Meeting | Upon MOTION made by Terrence Mercer and seconded, the Board approved the proposed engagement letter between the UCR Plan and Bradley Law Firm as presented. | Engagement Letter Between the UCR Plan and the Bradley Law Firm | 4/13/2023 |
| 1/19/2023 | January 2023 Board of Directors Meeting | Upon MOTION made by Crystal Stevens and seconded, the minutes from the December 8, 2022 Board of Directors Meeting were adopted as presented. | Approval of Minutes of the December 8, 2022, UCR Board Meeting | 4/13/2023 |
| 1/19/2023 | January 2023 Board of Directors Meeting | Upon MOTION made by Carol Fallin and seconded, the proposed agenda was adopted as presented. | Review and Approval of Board Agenda | 4/13/2023 |
| 12/8/2022 | December 2022 Board of Directors Meeting | A MOTION was made by Scott Morris and SECONDED to accept the 2023 UCR Administrative Budget as presented and supplied in the UCR Board Packet. Mr. Lawrence outlined key budget items and proposed changes. The MOTION CARRIED. Monte Wiederhold abstained. | 2023 UCR Administrative Budget | 1/19/2023 |
| 12/8/2022 | December 2022 Board of Directors Meeting | A MOTION was made by Scott Morris and SECONDED to adopt the proposed modified UCR Investment Policy as presented and supplied in the UCR Board Packet. Mr. Morris outlined the changes and led a discussion. The MOTION CARRIED. Monte Wiederhold opposed. | UCR Investment Policy | 1/19/2023 |
| 12/8/2022 | December 2022 Board of Directors Meeting | Upon MOTION made by Terrence Mercer and seconded, the Board approved the proposed contract between the UCR Plan and DSL Transportation Services, Inc., as amended. Crystal Stevens abstained. The amendment modified Article VIII to read: “DSL shall take direction on all matters from the Executive Director of the UCR Plan, with the consultation of the UCR Board Chair.” | Renewal of UCR Contract with Contractor (DSL Transportation Services, Inc.) | 1/19/2023 |
| 12/8/2022 | December 2022 Board of Directors Meeting | Upon MOTION made by Carol Fallin and seconded, the minutes from the October 27, 2022 Board Meeting were adopted as corrected. | Approval of Minutes of the October 27, 2022, UCR Board Meeting | 1/19/2023 |
| 12/8/2022 | December 2022 Board of Directors Meeting | Upon MOTION made by Scott Morris and seconded, the proposed agenda was adopted as amended. | Review and Approval of Board Agenda | 1/19/2023 |
| 10/27/2022 | October 2022 Board of Directors Meeting | A MOTION was MADE by Crystal Stevens and SECONDED to remove the year 2025 from the Fee Recommendation that was voted on at the UCR Board of Directors Meeting on August 11, 2022. The Current Fee Recommendation will apply to the 2024 Registration Year only. The MOTION CARRIED unanimously. | Removal of 2025 Fee Change Recommendation So That Current Fee Recommendation is for the 2024 Registration Year Only | 12/08/2022 |
| 10/27/2022 | October 2022 Board of Directors Meeting | A MOTION was MADE by Mike Hoeme and SECONDED to address the topic of UCR participation in FMCSA out-of-service violations at a future meeting. The MOTION CARRIED. Monte Wiederhold opposed. | UCR Participation in FMCSA Out-of-Service Violations | 12/08/2022 |
| 10/27/2022 | October 2022 Board of Directors Meeting | A MOTION was MADE by Carol Fallin and SECONDED to approve the Meeting Minutes of the September 27, 2022 UCR Board of Directors Meeting. The MOTION CARRIED unanimously. | Approval of Minutes of the September 27, 2022, UCR Board Meeting | 12/08/2022 |
| 10/27/2022 | October 2022 Board of Directors Meeting | A MOTION was MADE by Carol Fallin and SECONDED to approve the revised agenda of the October 27, 2022 Board of Directors Meeting. The MOTION CARRIED unanimously. | Review and Approval of Board Agenda | 12/08/2022 |
| 09/27/2022 | September 2022 Board of Directors Meeting | A MOTION was MADE by Scott Morris and SECONDED that the UCR Board of Directors approve Automated Clearing House (ACH) transactional authority be provided to the Bank of North Dakota allowing the following individuals only to execute ACH transactions on behalf of the Unified Carrier Registration Plan: 1. Elizabeth Leaman (Chairman of the UCR Plan) 2. G. Scott Morris (Vice-Chairman of the UCR Plan and Chairman of the UCR Finance Subcommittee) 3. Mathew Perkinson (Vice-Chairman of the UCR Finance Subcommittee), subject to his appointment to the UCR Board of Directors from FMCSA 4. Avelino Gutierrez (Executive Director of the UCR Plan). The UCR Finance Subcommittee recommended that the UCR Board adopt this motion as presented. The MOTION CARRIED unanimously. | Transactional Authorizations at the Bank of North Dakota | 10/27/2022 |
| 09/27/2022 | September 2022 Board of Directors Meeting | A MOTION was MADE by Scott Morris and SECONDED that the UCR Board of Directors approve Excess Fees held at the Bank of North Dakota in the 2021 and 2022 Savings Accounts be invested in United States Treasury securities at the prevailing rates of interest on or about the date such investment(s) may be authorized by the UCR Board of Directors. Funds in the 2021 Savings Account will be invested in a security maturing within 6 months and the 2022 Savings Account will be invested in a security maturing within 12 months. The UCR Finance Subcommittee recommended that the UCR Board adopt this motion as presented. The MOTION CARRIED. Monte Wiederhold opposed. | Investment of Excess Fees Held by the Depository | 10/27/2022 |
| 09/27/2022 | September 2022 Board of Directors Meeting | A MOTION was MADE by Scott Morris and SECONDED that the UCR Board of Directors approve the maturing certificate of deposit (COD) in the amount of $2,650,000.00 to be invested in a United States Treasury security at the prevailing rate of interest on or about November 12, 2022, the date of maturity for the COD. The new security will have a maturity of 12 months. This investment will be comprised of a portion of financial reserves as previously approved by the UCR Board of Directors. The Finance Subcommittee recommended that the UCR Board adopt this motion as presented. The MOTION CARRIED unanimously. | Maturing Certificate of Deposit on November 12, 2022 | 10/27/2022 |
| 09/27/2022 | September 2022 Board of Directors Meeting | A MOTION was MADE by Mike Hoeme and SECONDED that the UCR Board of Directors require all participating states to add broker registration percentages to the annual state audit requirements, in addition to those already promulgated by the UCR Board in Section 19 of the UCR Agreement and other recent Board approved states’ audit requirements. This motion will require all participating states to achieve a minimum of 3 of the states’ six audit requirements to fulfill their obligations based on Section 19 of the UCR Agreement, as amended. The UCR Audit Subcommittee recommended to the UCR Board that they adopt this motion as presented. The MOTION CARRIED unanimously. | Additional Compliance Evaluation Tools for the Annual State Audit Progress Report | 10/27/2022 |
| 09/27/2022 | September 2022 Board of Directors Meeting | A MOTION was MADE by Carol Fallin and SECONDED to approve the Meeting Minutes of the August 11, 2022 UCR Board of Directors Meeting. The UCR Executive Director reviewed the addition of the DSL packet to the minutes. The MOTION CARRIED. | Approval of Minutes from the June 7, 2022 and August 11, 2022 UCR Board Meetings | 10/27/2022 |
| 09/27/2022 | September 2022 Board of Directors Meeting | A MOTION was MADE by Carol Fallin and SECONDED to approve the Meeting Minutes of the June 7, 2022 UCR Board of Directors Meeting. Crystal Stevens led a discussion on adding Oklahoma to the participating states list. The MOTION CARRIED. | Approval of Minutes from the June 7, 2022 and August 11, 2022 UCR Board Meetings | 10/27/2022 |
| 09/27/2022 | September 2022 Board of Directors Meeting | A MOTION was MADE by Scott Morris and SECONDED to approve the agenda of the September 27, 2022 Board of Directors Meeting. The MOTION CARRIED unanimously. | Review and Approval of Board Agenda | 10/27/2022 |
| 08/11/2022 | August 2022 Board of Directors Meeting | A MOTION was MADE by Mike Hoeme and SECONDED that the UCR Board indefinitely table this agenda topic. The MOTION CARRIED unanimously. | Update on Trucking Parking Initiative | 09/27/2022 |
| 08/11/2022 | August 2022 Board of Directors Meeting | A MOTION was MADE by Scott Morris and SECONDED that the UCR Board of Directors authorizes the continuance of all 3 pilot projects as discussed for another 1-year term with an expiration on September 30, 2023. The UCR Board of Directors further authorized the UCR Board Chair to execute the pilot project contract extensions as authorized by the UCR Board. The MOTION CARRIED unanimously. | Review Performance of the 3 Current Pilot Projects | 09/27/2022 |
| 08/11/2022 | August 2022 Board of Directors Meeting | A MOTION was MADE by Scott Morris and SECONDED that the UCR Board should approve the 2024 and 2025 fee recommendation as presented and supported by the underlying calculations and documentation, based on 2022 actual fee collections as of July 31, 2022 from the National Registration System, and projectedrevenue calculations for the remainder of the 2022 registration year based on historical collections over the 3 registration years from 2017 - 2019. The MOTION CARRIED. Monte Wiederhold opposed the motion. Additionally, the UCR Board authorized the Board Chair to direct the preparation and execution of documents required to be submitted to the Secretary of the United States Department of Transportation and the FMCSA in a manner consistent with the UCR Act and existing Board policy. | Review Potential 2024 and 2025 Fee Recommendation | 09/27/2022 |
| 08/11/2022 | August 2022 Board of Directors Meeting | A MOTION was MADE by Mike Hoeme and SECONDED that the UCR Board approve the revisions to the UCR Handbook as presented regarding: (A.) Calculating UCR Fees: Counting Vehicles. (B.) Non-Commercial Motor Vehicles (CMV). (C.) The Significance of Applying for an Interstate USDOT Number. The MOTION CARRIED unanimously. | Potential Revisions to the UCR Handbook | 09/27/2022 |
| 08/11/2022 | August 2022 Board of Directors Meeting | A MOTION was MADE by Mike Hoeme and SECONDED that the UCR Board authorize an additional requirement on the participating states to vet, confirm and close all brackets 6 and 5 unregistered motor carriers as a part of the annual audit procedures and that the UCR Agreement be amended accordingly. The proposal would become effective for the 2022 registration year. The MOTION CARRIED unanimously. | Additional Compliance Evaluation Tools for the Annual State Audit Progress Report | 09/27/2022 |
| 08/11/2022 | August 2022 Board of Directors Meeting | A MOTION was MADE by William Debord and SECONDED that the UCR Board of Directors approve the Policy titled “Board Directors Departing from the UCR Board” requiring departing Board Members to be removed from all UCR Plan Subcommittees. The MOTION CARRIED unanimously. | Board Policy Applicable Once a Board Member Leaves the Board | 09/27/2022 |
| 08/11/2022 | August 2022 Board of Directors Meeting | A MOTION was MADE by Scott Morris and SECONDED that the UCR Board of Directors approve the creation of a UCR Plan Enforcement Subcommittee. The MOTION CARRIED. Monte Wiederhold abstained. | Establishment of a UCR Plan Enforcement Subcommittee | 09/27/2022 |
| 08/11/2022 | August 2022 Board of Directors Meeting | A MOTION was MADE by Scott Morris and SECONDED that the UCR Board of Directors approve a contract extension between the UCR Plan and AAG3 LLC on the terms for 3 years with options for the UCR Plan to extend by a fourth and fifth year at the desire of the UCR Board of Directors. The MOTION CARRIED. Monte Wiederhold dissented. The UCR Board authorized the UCR Board Chair to execute the contract agreement as approved by the Board. | Renewal of UCR Contracts with Contractors (AAG3 LLC) | 09/27/2022 |
| 08/11/2022 | August 2022 Board of Directors Meeting | A MOTION was MADE by Scott Morris and SECONDED that the UCR Board of Directors approve a contract extension between the UCR Plan and the Kellen Company on the terms for 3 years with options for the UCR Plan to extend by a fourth and fifth year at the desire of the UCR Board of Directors. the UCR Finance Subcommittee recommends the UCR Board approve this motion. The MOTION CARRIED unanimously. The UCR Board authorized the UCR Board Chair to execute the contract agreement as approved by the Board. | Renewal of UCR Contracts with Contractors (Kellen) | 09/27/2022 |
| 08/11/2022 | August 2022 Board of Directors Meeting | The UCR Board Chair, Elizabeth Leaman, requested that approval of the minutes from the June 7, 2022 be tabled until the September 27, 2022 UCR Board of Directors meeting. A MOTION was MADE by Terrence Mercer and SECONDED to table approval of the minutes until the September 27, 2022 Board meeting. The MOTION CARRIED unanimously. | Approval of Minutes from the June 7, 2022 UCR Board Meeting | 09/27/2022 |
| 08/11/2022 | August 2022 Board of Directors Meeting | A MOTION was MADE by Scott Morris and SECONDED to approve the agenda of the August 11, 2022 Board of Directors Meeting. The MOTION CARRIED unanimously. | Review and Approval of Board Agenda | 09/27/2022 |
| 06/07/2022 | June 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the 2022 fees is to be invested for 12 months in United States Treasury Bills Bonds. The MOTION CARRIED. Tamara Young and Monte Wiederhold voted no. | Investment Options for 2021 and 2022 Excess Fees | 09/27/2022 |
| 06/07/2022 | June 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that 2021 excess fees to be placed in a six-month United States Treasury Bill. The MOTION CARRIED. | Investment Options for 2021 and 2022 Excess Fees | 09/27/2022 |
| 06/07/2022 | June 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the UCR Board approves the investment of excess fees for the 2021 and 2022 registration years in United States Treasury bills/bonds at the yield effective on the date of investment as on June 7, 2022. The MOTION CARRIED. | Investment Options for 2021 and 2022 Excess Fees | 09/27/2022 |
| 06/07/2022 | June 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the UCR Board approves the investment of administrative reserve funds of $2,650,000.00 in United States Treasury bills/bonds at the yield effective on or about August 5, 2022 when the current CD matures. The MOTION CARRIED. Tamara Young and Monte Wiederhold voted no. | Certificate of Deposit (CD) for Financial Reserve | 09/27/2022 |
| 06/07/2022 | June 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the UCR Board approves the remedial actions for the states deficient in compliance with auditing standards as mandated in the UCR Agreement and require them to appear before the UCR Board and its August 11, 2022 Board Meeting to explain the deficiency and correct actions to bring such states into compliance with Agreement.. The MOTION CARRIED. | 2021 Annual State Audit Progress Report to the UCR Board of Directors | 09/27/2022 |
| 06/07/2022 | June 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the UCR Board table discussion for next board meeting. The MOTION CARRIED. Monte Wiederhold voted no. Tamara Young abstained. | Letter of Recommendation to Congress to Approve Legislation Pertaining to Providing Additional Parking to Motor Carriers | 09/27/2022 |
| 06/07/2022 | June 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED to approve the minutes from the April 21, 2022 Board of Directors Meeting with the noted revisions. The MOTION CARRIED. | Approval of Minutes from April 21, 2022 UCR Board Meeting | 09/27/2022 |
| 06/07/2022 | June 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED to approve the agenda of the June 7, 2022 Board of Directors Meeting. The MOTION CARRIED. | Review and Approval of Board Agenda | 09/27/2022 |
| 4/21/2022 | April 2022 Board of Directors Meeting | A MOTION was MADE to authorize a proposal to the IRP Board at next month’s IRP Board meeting to develop, host, and maintain an IRP fee calculator for the terms and cost described in today’s proposal, including a requirement that Seikosoft gather data on other IRP non-registered UCR motor carriers and response from the IRP meeting must be brought back to a future UCR Board Meeting. No commitment to move forward with the plan at this time, other than simply to discuss with IRP, nor authorize any budget appropriation, was included in this motion. The MOTION CARRIED. Tamara Young dissented. | Department, Housing and Maintenance of an IRP Centralized Fee Calculator | 6/7/2022 |
| 4/21/2022 | April 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the UCR Board approves the revisions to the UCR Handbook as presented regarding: a) Calculating UCR Fees b) New Operations The UCR Audit Subcommittee recommended that the Board adopt these proposals. The MOTION CARRIED unanimously. | Proposal to Revise the UCR handbook Regarding Calculating Fees and New Market Entrants | 6/7/2022 |
| 4/21/2022 | April 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the UCR Board approves the revisions to the UCR Handbook as presented regarding lightweight or other non-commercial motor vehicles. The UCR Audit Subcommittee recommended that the Board adopt this proposal. . The MOTION CARRIED unanimously. | Proposal to Revise the UCR Handbook Regarding Lightweight or Other Non-Commercial Motor Vehicles | 6/7/2022 |
| 4/21/2022 | April 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the UCR Board approves the allocation of the remaining 2021 Administrative Allowance to the reserve accounts proposed. The UCR Finance Subcommittee recommended that the Board adopt this proposal. The MOTION CARRIED. Tamara Young dissented. | Review of 2021 Administrative Expenses | 6/7/2022 |
| 03/03/2022 | March 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED to approve the minutes from the January 27, 2022 Board of Directors Meeting with the noted revisions. The MOTION CARRIED. | Approval of Minutes from the January 27 2022 UCR Board Meeting | 04/21/2022 |
| 03/03/2022 | March 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED to approve the proposed engagement letter covering the broad scope of legal issues directed to Alex Leath by UCR for calendar year 2022. The MOTION CARRIED. | Engagement Letter between the UCR Plan and the Bradley Firm | 04/21/2022 |
| 03/03/2022 | March 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the UCR Board redeems 2 CDs in the aggregate face amount of $21,200,000.00 which earn 20 basis-points (0.2%), with all penalties waived in full by the Bank of North Dakota, and use the proceeds to Page # 7 purchase a 1-year U.S. Treasury Bill at the prevailing rate. The T-Bill will be maintained in the custody of the Bank of North Dakota. The MOTION CARRIED. | Redemption of Certificates of Deposit (CDs) | 04/21/2022 |
| 03/03/2022 | March 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED to approve the agenda of the March 3, 2022 Board of Directors Meeting. The MOTION CARRIED. | Review and Approval of Board Agenda | 04/21/2022 |
| 4/21/2022 | April 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the UCR Board approves the final closure of the Depository for the 2020 registration year as proposed based on the reconciliations presented to the UCR Board. The UCR Finance Subcommittee supports the Board’s adoption of this proposal. The MOTION CARRIED unanimously. | 2020 Registration Year Closure | 6/7/2022 |
| 4/21/2022 | April 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the UCR Board approves the revisions to the UCR Handbook as presented regarding the relative time-period for determining fleet size for UCR purposes. The UCR Audit Subcommittee recommended that the Board adopt this proposal. The MOTION CARRIED unanimously. | Proposal to Revise the Relevant Time-Period Described in the UCR Handbook | 6/7/2022 |
| 4/21/2022 | April 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED to approve the minutes from the March 3, 2022 Board of Directors Meeting with the noted revisions. The MOTION CARRIED unanimously. | Approval of Minutes from the March 3, 2022 UCR Board Meeting | 6/7/2022 |
| 4/21/2022 | April 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED to approve the agenda of the April 21, 2022 Board of Directors Meeting. The MOTION CARRIED unanimously. | Review and Approval of Board Agenda | 6/7/2022 |
| 1/27/2022 | January 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the UCR Board invest the proceeds from a CD in the amount of $2,650,000 that will mature on February 5, 2022 in a 1- year U.S. Treasury Bill and maintain the security in the custody of the Bank of North Dakota. The MOTION CARRIED. | Certificate of Deposit (CDs) for Financial Reserve | 3/03/2022 |
| 1/27/2022 | January 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED that the UCR Board adopt the proposed revisions to the UCR internal controls. The MOTION CARRIED. | Update to Internal Controls Accounting Guidelines | 3/3/2022 |
| 1/27/2022 | January 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED to approve the proposed 1-year extension to the existing agreement between the UCR Plan and the Kellen Company. The MOTION CARRIED. | Extension of UCR Plan/Kellen Company Contract | 3/3/2022 |
| 1/27/2022 | January 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED to approve the minutes from the December 16, 2021 Board of Directors Meeting with the noted revisions. The MOTION CARRIED. | Approval of Minutes from the January 27, 2022 UCR Board Meeting | 3/3/2022 |
| 1/27/2022 | January 2022 Board of Directors Meeting | A MOTION was MADE and SECONDED to approve the agenda of the January 27, 2022 Board of Directors Meeting. The MOTION CARRIED. | Review and Approval of Board Agenda | 3/3/2022 |
| 12/16/2021 | December 2021 Board Meeting | A MOTION was MADE and SECONDED that the Board invest the 2021 excess fees in a Certificate of Deposit (CD) at the Bank of North Dakota for a term of 12 months. The MOTION CARRIED. | Investing Excess Fees for the 2021 Registration Year in CDs | 1/27/2022 |
| 12/16/2021 | December 2021 Board Meeting | A MOTION was MADE and SECONDED that the Board adopt the 2022 Administrative Expenses Budget as presented and as recommended by the Finance Subcommittee. The MOTION CARRIED. | Review of 2022 Administrative Budget | 1/27/2022 |
| 12/16/2021 | December 2021 Board Meeting | A MOTION was MADE and SECONDED that the Board appoint Warren Averett as the independent auditor of the UCR Depository financial statements for the year ending December 31, 2021 based on the recommendation of the Audit Subcommittee. The MOTION CARRIED. | Review Proposals Received for Independent Audit of the UCR Depository | 1/27/2022 |
| 12/16/2021 | December 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the minutes from the November 4, 2021 Board of Directors Meeting with the noted revisions. The MOTION CARRIED. | Approval of Minutes from the November 4, 2021 UCR Board Meeting | 1/27/2022 |
| 12/16/2021 | December 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the agenda of the December 16, 2021 Board of Directors Meeting with the amendment to table agenda item 6B, Discussion of the UCR Internal Controls Procedures Report Prepared by the Independent Audit Firm, for next Board Meeting on January 27, 2022. The MOTION CARRIED. | Review and Approval of Board Agenda | 1/27/2022 |
| 11/04/2021 | November 2021 Board Meeting | A MOTION was MADE and SECONDED that the Board reinvest proceeds from the Certificate of Deposit (CD) maturing on November 12, 2021 in the amount of $2,650,000 in a new CD with the Bank of North Dakota for 12 months at a rate of 20 basis points (0.2%). The MOTION CARRIED. | Maturing of Certificate of Deposit (CD) | 12/16/2021 |
| 11/04/2021 | November 2021 Board Meeting | A MOTION was MADE and SECONDED that the Board adopt the drafted written internal control policies and procedures for the UCR Depository and accept as final, subject to future adjustments that may be required from time-to-time for example, upon adoption of new Board policies and operational changes. The MOTION CARRIED. | Proposal to Adopt Written Internal Controls Procedures for the UCR Depository | 12/16/2021 |
| 11/04/2021 | November 2021 Board Meeting | A MOTION was MADE and SECONDED that the Board proceed with the issuance of a RFP for the purpose of identifying and selecting a new independent and qualified firm to audit the financial statements of the UCR Depository for the year ending December 31, 2021. Upon identification of a preferred auditing firm, scheduled for the December 2, 2021 Audit Subcommittee Meeting, another motion will be brought to the Board seeking appointment of the preferred firm. The MOTION CARRIED. | Proposal to Select New Independent Auditing Firm of the UCR Depository | 12/16/2021 |
| 11/04/2021 | November 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the minutes from the September 23, 2021 Board of Directors Meeting with the noted revisions. The MOTION CARRIED. | Approval of Minutes from the September 23, 2021 UCR Board Meeting | 12/16/2021 |
| 11/04/2021 | November 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the agenda of the November 4, 2021 Board of Directors Meeting. The MOTION CARRIED. | Review and Approval of Board Agenda | 12/16/2021 |
| 9/23/2021 | September 2021 Board Meeting | A MOTION was MADE and SECONDED that the Board reinvest proceeds from the Certificate of Deposit (CD) maturing on October 23, 2021 in the amount of $6,200,000 in a new CD with the Bank of North Dakota for 12 months at a rate of 20 basis points (0.2%). The MOTION CARRIED. | Maturing of Certificate of Deposit (CD) | 11/4/2021 |
| 9/23/2021 | September 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the minutes from the August 12, 2021 Board of Directors Meeting with the noted revisions. The MOTION CARRIED. | Approval of Meeting Minutes from the August 12, 2021 UCR Board Meeting | 11/4/2021 |
| 9/23/2021 | September 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the agenda of the September 23, 2021 Board of Directors Meeting. The MOTION CARRIED. | Review and Approval of Board Agenda | 11/4/2021 |
| 8/12/2021 | August 2021 Board Meeting | A MOTION was MADE and SECONDED to reinvest proceeds into a Certificate of Deposit with the Bank of North Dakota for 3 months at a rate of 10 basis points (0.1%). It was further recommended that the Board increase the amount of the investment by $500,000.00 from $2,150,000.00 to $2,650,000.00 with the additional funds moving from the Daily Liquidity Account at SunTrust Bank which is currently earning 5 basis points. The MOTION CARRIED. | Maturing of Certificate of Deposit | 9/23/2021 |
| 8/12/2021 | August 2021 Board Meeting | A MOTION was MADE and SECONDED to adopt the UCR registration fee change recommendation for the 2023 registration year as proposed, and authorize the Board Chair to sign a letter addressed to the USDOT Secretary recommending UCR registration fees, state entitlements, and an administrative operating budget for the UCR Plan for 2023, and for subsequent years, until changed. The MOTION CARRIED. | 2023 Registration Fee Change Recommendation | 9/23/2021 |
| 8/12/2021 | August 2021 Board Meeting | A MOTION was MADE and SECONDED that the Board enter into a contract amendment(s) with Seikosoft for 2 pilot projects, the first for “Unregistered Carriers Domiciled in Non-participating States”, and the second for “New Entrants in Non-participating States”. The motion was amended to delete DSL Transportation Services, Inc (DSL) as a party to the contract amendment(s) from the first two pilots. Each of these 2 pilots would be for 1 Full-Time Equivalent staff resource (FTE) for a period of 1 year. The FTEs would be employees of Seikosoft at a fully loaded cost of $85,000 per FTE and Seikosoft would be responsible for their time, attendance, leave, and discipline and DSL would be responsible for the training and work of these 2 FTEs. It was also recommended that the Board enter a contract amendment with DSL Transportation Services, Inc., for 1 pilot project for “Roadside Violation Audits”. This pilot would also be for 1 FTE for a period of 1 year. The FTE for this pilot would be an employee of DSL at a fully loaded cost of $72,000 per FTE and DSL would be responsible for all aspects of the FTE’s employment. All 3 pilot projects are expected to result in measurable and reportable benefits to the UCR Plan, including increases in compliance rates from motor carriers. Two of the pilot projects will focus on motor carriers in non-participating states. The third project will focus on roadside violation audits in both participating and non-participating states. The MOTION CARRIED with two dissenting votes from Monte Weiderhold and Tamara Young. | UCR Pilot Projects 2021/2022 | 9/23/2021 |
| 8/12/2021 | August 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the minutes from the June 8, 2021 Board of Directors Meeting with the noted revisions. The MOTION CARRIED. | Approval of Minutes from the June 8, 2021 UCR Board Meeting | 9/23/2021 |
| 8/12/2021 | August 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the agenda of the August 12, 2021 Board of Directors Meeting. The MOTION CARRIED. | Review and Approval of Board Agenda | 9/23/2021 |
| 6/08/2021 | June 2021 Board Meeting | A MOTION was MADE and SECONDED to adopt the “average collections” method for calculating and recommending the UCR registration fee to the U.S. Department of Transportation Secretary and FMCSA for the 2023 UCR registration year, and to exclude data from the 2020 registration year from future fee estimates. The MOTION CARRIED. | UCR Registration Fee Recommendation for 2023. | 6/08/2021 |
| 6/08/2021 | June 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the proposed modifications to the definition of a “Commercial Motor Vehicle”. The MOTION CARRIED. | Definition of Commercial Motor Vehicle for UCR Purposes | 6/08/2021 |
| 6/08/2021 | June 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the minutes from the April 22, 2021 Board of Directors Meeting with the noted revisions. The MOTION CARRIED. | Approval of Minutes of the April 22, 2021 UCR Board Meeting | 6/08/2021 |
| 6/08/2021 | June 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the minutes from the April 22, 2021 Board of Directors Meeting with the noted revisions. The MOTION CARRIED. | Review and Approval of the April 22, 2021 UCR Board Meeting | 6/08/2021 |
| 6/08/2021 | June 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the new Master Services Agreement between the UCR Plan and Seikosoft containing additional developer assistance beginning June 15, 2021 and which term runs from October 1, 2021 to September 30, 2026. The MOTION CARRIED. | New Mater Services Agreement Between the UCR Plan and Seikosoft | 6/08/2021 |
| 4/22/2021 | April 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the agenda for the April 22, 2021 Board of Directors Meeting. The MOTION CARRIED. | Review and Approval of Board Agenda | 4/22/2021 |
| 4/22/2021 | April 2021 Board Meeting | A MOTION was MADE and SECONDED that the Board reinvest the proceeds from the matured certificate of deposit at the Bank of North Dakota in a 6-month CD at the Bank of North Dakota at a rate of interest equal to 15 basis points. The MOTION CARRIED. | Maturing of Certificate of Deposit | 4/22/2021 |
| 4/22/2021 | April 2021 Board Meeting | A MOTION was MADE and SECONDED that the Board fund the Special or Capital Projects Reserve at $288,575 from administrative interest income. The MOTION CARRIED with two oppositions (Tamara Young and Monte Weiderhold). | Funding for the Special or Capital Projects Reserve | 4/22/2021 |
| 4/22/2021 | April 2021 Board Meeting | A MOTION was MADE and SECONDED that the Board adjust the cap on the Directors and Officers Liability Insurance Reserve to $2,000,000; and that the Board fund the Directors and Officers Liability Insurance Reserve at $1,750,000 as follows; $1,000,000 from 2020 remaining unexpended administrative allowance and administrative interest income and $750,000 transferred from the Unbudgeted Expense Reserve. The MOTION CARRIED with one opposition (Tamara Young). | Funding for the Directors and Officers Liability Insurance Reserve | 4/22/2021 |
| 4/22/2021 | April 2021 Board Meeting | A MOTION was MADE and SECONDED for the UCR Board to recommend that the US DOT Secretary appoint Scott Morris as Vice-Chair to take effect once Bob Pitcher's replacement has been appointed to the Board. The MOTION CARRIED. | Recommendation of the Appointment of a Vice-Chair | 4/22/2021 |
| 4/22/2021 | April 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the minutes from the March 11 Board of Directors Meeting with the noted revisions. The MOTION CARRIED. | Approval of Minutes of the March 11, 2021 UCR Board Meeting | 4/22/2021 |
| 4/22/2021 | April 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the agenda for the April 22, 2021 Board of Directors Meeting. The MOTION CARRIED. | Review and Approval of Board Agenda | 4/22/2021 |
| 3/11/2021 | March 2021 Board Meeting | A MOTION was MADE and SECONDED to recommend to the Secretary of Transportation the appointment of Brandon Buchanan. The MOTION CARRIED. | Replacement of UCR Board Member | 3/11/2021 |
| 3/11/2021 | March 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the January 28 Meeting Minutes. The MOTION CARRIED. | Approval of Minutes from the January 28, 2021 UCR Board Meeting | 3/11/2021 |
| 3/11/2021 | March 2021 Meeting Minutes | A MOTION was MADE and SECONDED to approve the March 11 Board of Directors Meeting agenda. The MOTION CARRIED. | Review and Approval of Board Agenda | 3/11/2021 |
| 1/28/2021 | January 2021 Board Meeting | A MOTION was MADE and SECONED to act to re-invest the funds from the CD maturing February 5, 2021. The motion passed with one dissenting vote (Tamara Young). | Certificate of Deposit Maturing on February 5, 2021 | 1/28/2021 |
| 1/28/2021 | January 2021 Board Meeting | A MOTION was MADE and SECONDED to recommend to US DOT David Bauer (American Trucking Association) as an Industry Board Member replacement and to recommend to US DOT the re-appointment of Tamara Young, Monte Weiderhold, and Chris Burroughs for another term. The motion passed unanimously. | Re-Appointment and Appointment of UCR Board Members | 1/28/2021 |
| 1/28/2021 | January 2021 Board Meeting | A MOTION was MADE and SECONDED to recommend to US DOT Jessica Kines (Michigan State Police) as the replacement for the Midwestern Service Area position on the Board of Directors. The motion passed unanimously. | Re-appointment and Appointment of UCR Board Members | 1/28/2021 |
| 1/28/2021 | January 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the minutes as presented with the amendment that Tamara Young voted “No” on the motion regarding the Audit Subcommittee. | Approval of Minutes from the December 10, 2020 UCR Board Meeting | 1/28/2021 |
| 1/28/2021 | January 2021 Board Meeting | A MOTION was MADE and SECONDED to approve the January 28 agenda with the proposed change of moving item “VII. Report of FMCSA” to before item “V. Re-appointment and Appointment of UCR Board Members.” | Review and Approval of Board Agenda | 1/28/2021 |
| 12/10/2020 | December 2020 Board Meeting | A MOTION was MADE and SECONDED to approve the 2021 budget as presented. The MOTION CARRIED. | 2021 Administrative Expenses Budget | 12/10/2020 |
| 12/10/2020 | December 2020 Board Meeting | A MOTION was MADE and SECONDED to approve and authorize the establishment of a self-insurance fund to provide a financial reserve up to $1 million for potential directors and officers liability claims. The MOTION CARRIED unanimously. | Board to Self-Insure Against the Risk of Directors and Officers Liability Claims | 12/10/2020 |
| 12/10/2020 | December 2020 Board Meeting | A MOTION was MADE and SECONDED to provide a UCR exemption to the definition of the term “motor carrier” to the proposed carriers. The MOTION CARRIED with ¾ of Board Members present voting in the affirmative (11 votes), two negative votes (Robert Pitcher, and Chris Burroughs) and one abstention (Kenneth Riddle). | Vehicles Conducting Emergency Operations | 12/10/2020 |
| 12/10/2020 | December 2020 Board Meeting | A MOTION was MADE and SECONDED the approval of the Audit Procedure for Motor Carriers in Foreign Jurisdictions and Non-participating States. The MOTION CARRIED unanimously. | FARs Audit Procedure of Motor Carriers in Foreign Jurisdictions and Non-participating States | 12/10/2020 |
| 12/10/2020 | December 2020 Board Meeting | A MOTION was MADE and SECONDED to approve an Audit Contract of the NRS by RSM. The MOTION CARRIED unanimously. | Audit Contract of the NRS by RSM | 12/10/2020 |
| 12/10/2020 | December 2020 Board Meeting | A MOTION was MADE and SECOND to amend the DSL Contract to include the Auditor/Enforcement Manager position and the additional funds required. The MOTION CARRIED with one negative vote (Monte Wiederhold). | Addition of a UCR Auditor/Enforcement Manager Position and Funds | 12/10/2020 |
| 12/10/2020 | December 2020 Board Meeting | A MOTION was MADE and SECONDED to hire a UCR Auditor/Enforcement Manager. The MOTION CARRIED with two negative votes (Monte Wiederhold and Tamara Young) and one abstention (Ken Riddle). | Consideration of the Addition of a UCR Auditor/Enforcement Manager | 12/10/2020 |
| 12/10/2020 | December 2020 Board Meeting | A MOTION was MADE and SECONDED to send a letter regarding the 2019 Audit Deficiencies to the agency heads of Idaho and Utah. The MOTION CARRIED unanimously. | 2019 Audit Deficiencies by Idaho and Utah | 12/10/2020 |
| 12/10/2020 | December 2020 Board Meeting | A MOTION was MADE and SECONDED to empower the Board Chair to decide whether to appeal the decision of the court concerning the award of attorney’s fees in the Twelve Percent Logistics litigation after consultation with the Vice Chair, Executive Director and Chief Legal Officer. The MOTION CARRIED with one abstention (Ken Riddle) and one negative vote (Monte Wiederhold). | Chief Legal Officer Report | 12/10/2020 |
| 12/10/2020 | December 2020 Board Meeting | A MOTION was MADE and SECONDED to extend the contract of AAG3 LLC for another oneyear term. The MOTION CARRIED with two negative votes (Monte Wiederhold and Tamara Young). | Contract Extensions for AAG3 LLC and DSL Transportation Service, INC. for additional one-year term. | 12/10/2020 |
| 12/10/2020 | December 2020 Board Meeting | A MOTION was MADE and SECONDED to approve the November 5, Board of Directors Meeting Minutes. The MOTION CARRIED unanimously. | Approval of Minutes from the November 5, 2020 UCR Board Meeting | 12/10/2020 |
| 12/10/2020 | December 2020 Board Meeting | A MOTION was MADE and SECONDED to approve the agenda for the December 10, 2020 Board of Directors Meeting. The MOTION CARRIED unanimously. | Review and Approval of Board Agenda | 12/10/2020 |
| 1/28/2020 | UCR January 2020 Board of Directors Meeting | A motion was made and seconded to adopt the proposed enforcement date of May 1, 2020 for the 2020 registration period. | UCR Enforcement Delay | 5/1/2020 |
| 1/28/2020 | UCR January 2020 Board of Directors Meeting | A motion was made and seconded to adopt the proposed amendments to the UCR Handbook concerning intrastate DOT numbers and the UCR fees for the 2020 registration year. The motion carried. | UCR Handbook Amendments | 1/28/2020 |
| 11/5/2020 | UCR November 2020 Board of Directors Meeting | A motion was made and seconded to approve updating the language in the UCR Agreement to mirror the language of the UCR Handbook. The motion carried. | Amendment to the UCR Agreement | 11/5/2020 |
| 11/5/2020 | November 2020 Board of Directors Meeting | A motion was made and seconded to approve an oversight role regarding audit notes. The motion carried. | Audit Oversight Role | 11/5/2020 |
| 11/5/2020 | November 2020 Board of Directors Meeting | A motion was made and seconded to approve the compliance reviews for the presented states. The motion carried. | State Compliance Reviews | 11/5/2020 |
| 10/8/2020 | October 2020 Board of Directors Meeting | A motion to approve the amended 2021 UCR Board and Subcommittee meetings was made and seconded. The motion carried. | 2021 UCR Meetings Schedule Approval | 10/8/2020 |
| 10/8/2020 | October 2020 Board of Directors Meeting | A motion to approve the additional meeting in 2020 was made and seconded. The motion carried. | Additional Education and Training Subcommittee Meeting for December 2020 | 10/8/2020 |
| 10/8/2020 | October 2020 Board of Directors Meeting | A motion was made and seconded to approve revisions to the UCR handbook. The motion carried. | Updates and Clean-Up of the UCR Handbook | 10/8/2020 |
| 10/8/2020 | October 2020 Board of Directors Meeting | A motion was made and seconded to approve the fees as presented for the Basic Audit Training Module and Decision Tree project. The motion carried. | Funding for the Basic Audit Training Module | 10/8/2020 |
| 8/13/2020 | August 2020 Board of Directors Meeting | A motion to approve the proposal to include state compliance percentages as a third audit standard when assessing state performance was made and seconded. The motion carried. | Addition of State Compliance Percentages to the State Annual Audit Criteria | 8/13/2020 |
| 8/13/2020 | August 2020 Board of Directors Meeting | A motion to approve the proposal to change the UCR fee change for future years was made and seconded. The motion carried. | Policy for UCR Board Fee Recommendations | 8/13/2020 |
| 8/13/2020 | August 2020 Board of Directors Meeting | A motion to approve the amendment regarding the issuance of refunds when related to refunding permitting services that registered motor carriers without express consent was made and seconded. The motion carried. | Amendment to UCR Refunds Procedure | 8/13/2020 |
| 8/13/2020 | August 2020 Board of Directors Meeting | A motion to approve the proposal to reinvest the proceeds from the CD held at Bank of North Dakota that matured on August 5, 2020 was made and seconded. The motion carried. | Certificates of Deposit | 8/13/2020 |
The UCR Plan is the organization of State, Federal and industry representatives responsible for developing, implementing and administering the UCR Agreement. The UCR Agreement is the interstate agreement, developed under the UCR Plan, governing the collection and distribution of registration information and fees generated under the UCR Agreement.
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